FacultySphere Privacy Policy

Agreement to this policy

By using FacultySphere, you agree to the practices described in this Privacy Policy.

Information we collect

FacultySphere may collect information necessary to create and operate your account, including:

• Full name
• Email address
• Profile photo, if provided
• Gender, if required
• Department
• Semester
• Section or group
• Major/minor information
• Roll number or student identification information
• Professor-related academic information
• Login and authentication information

We may also store academic information generated while using FacultySphere, such as:

• Timetable and class information
• Attendance records
• Quiz attempts and results
• Course/class enrollment
• Notifications
• Academic schedules
• Reports
• Chat messages
• Subscription and payment status

Authentication information

FacultySphere may support authentication through services such as:

• Email/password
• Google Sign-In
• Other supported authentication methods

Authentication information may be processed using Firebase Authentication or other service providers required to operate the app.

FacultySphere does not receive or store your Google account password.

Attendance information

Professors and authorized administrators may record and manage student attendance.

Attendance data may include:

• Student name
• Roll number
• Course/class
• Date
• Present/absent status
• Attendance percentage

Students may view their own attendance according to the functionality provided by FacultySphere.

FacultySphere may also provide privacy controls for displaying limited attendance information to other students where such functionality is enabled.

Quiz information

FacultySphere may store:

• Quiz questions
• Student responses
• Correct and incorrect answers
• Marks/scores
• Submission time
• Attempt history
• Quiz results

This information may be accessible to the relevant student, professor, and authorized administrator.

Timetable and academic information

FacultySphere may process academic data provided by authorized administrators, including:

• Subject
• Course code
• Professor
• Department
• Semester
• Section
• Classroom
• Date/time
• Academic calendars
• Examination schedules
• Holiday schedules

This information is used to provide relevant academic schedules to students and professors.

Notifications

FacultySphere may send notifications relating to:

• Classes
• Timetable changes
• Attendance
• Quizzes
• Academic events
• Account activity
• Important announcements

Push notifications may be provided through services such as Firebase Cloud Messaging.

Users may control notification permissions through their device settings where supported.

Subscriptions and payments

FacultySphere may offer paid plans or subscriptions.

Payments may be processed through third-party payment providers such as Razorpay.

FacultySphere does not directly store complete payment card or banking credentials.

Payment providers may process information according to their own privacy policies.

We may retain payment-related records such as:

• Transaction ID
• Subscription ID
• Plan
• Payment status
• Subscription start/end dates

These records are retained where necessary for account management and support.

Technical information

FacultySphere may automatically process certain technical information, such as:

• Device type
• Operating system
• App version
• Firebase identifiers
• Notification token
• Crash/error information
• Basic usage information

This information may be used for app security, troubleshooting, analytics, performance improvements, and notification delivery.

How information is used

Information may be used to:

• Create and maintain user accounts
• Authenticate users
• Determine Student, Professor, or Admin access
• Provide timetables
• Manage classes
• Record attendance
• Conduct quizzes
• Provide results
• Enable communication
• Send notifications
• Manage subscriptions
• Provide customer support
• Prevent misuse and unauthorized access
• Improve application reliability and performance

FacultySphere does not sell personal information to advertisers.

Service providers and disclosure

Information may be shared only where necessary with service providers used to operate the platform, such as:

• Firebase/Google services
• Cloud infrastructure providers
• Payment processors
• Notification providers
• Analytics/crash-reporting services, where enabled

These providers process information according to their applicable terms and privacy practices.

Information may also be disclosed when legally required.

Role-based access

FacultySphere uses role-based access controls.

For example:

• Students may access information relevant to their account and enrolled classes.
• Professors may access information relating to authorized classes and students.
• Administrators may access academic or account information necessary to manage their authorized institution/department.

Users must not attempt to access data for which they are not authorized.

Security

FacultySphere uses reasonable technical and organizational measures to protect user information.

Measures may include:

• Secure authentication
• Encryption during data transmission
• Database security controls
• Role-based access
• Firebase Security Rules
• Server-side authorization
• Restricted administrative access

However, no electronic system can guarantee absolute security.

Data retention

We retain information only for as long as reasonably necessary to:

• Provide FacultySphere services
• Maintain academic records
• Meet legitimate administrative requirements
• Resolve disputes
• Prevent abuse
• Meet applicable legal obligations

Data may be deleted or anonymized when it is no longer required.

Account deletion

Users may request deletion of their FacultySphere account and associated personal information.

Account deletion may be available inside the app:

and/or through:

Account deletion webpage: [INSERT PUBLIC ACCOUNT DELETION URL]

Users may also contact: facultyhub050@gmail.com

Certain information may be retained where legally or operationally required, such as transaction records or records that an educational institution is legally required to maintain.

Academic use and younger users

FacultySphere is designed for academic use.

Where users are below the age at which they can independently consent to data processing under applicable law, use of the service may require authorization from a parent, guardian, educational institution, or other authorized party.

Do not provide personal information without appropriate authorization where required.

Updates to this policy

We may update this Privacy Policy when FacultySphere features, technologies, or legal requirements change.

The updated policy will display a revised “Last Updated” date.

Contact FacultySphere